Overview

A Draft invoice isn't posted. Mark it Sent (via the › action or the modal) to post it: Dr A/R / Cr revenue by line + Cr GST/HST collected — so it flows into the GL, the statements, and your GST/HST return (line 105). Record customer money with Receive payment (↓). Outstanding = total − receipts; a fully-paid invoice shows Paid. To bill an ERP sales order, pick it in “Link to ERP sales order” — the app pulls the details and, once the invoice is Sent, suppresses that order's auto-posting so revenue is never counted twice.

A Draft bill isn't posted. Mark it Approved to post it: Dr expense/inventory by line + Dr GST/HST input tax credit / Cr A/P — so it flows into the GL, statements and your GST/HST return (line 108). Pay it with Pay bill ($). To bill an ERP purchase order, pick it in “Link to ERP purchase order” — the app pulls the details and, once the bill is Approved, suppresses that PO's auto-posting so the cost is never counted twice.

POs are shared with the ERP over the same-origin connection — creating or editing one here updates Procurement, and vice-versa. A received PO becomes a payable; use Pay bill ($) to record a payment (Dr A/P / Cr Cash). Outstanding = amount − payments; aging counts days past ETA.

A/R comes from ERP sales orders once they reach Shipped or Invoiced. Use Receive payment (↓) to record a customer receipt (Dr Cash / Cr A/R). Outstanding = value − receipts; aging counts days past the due date.

Planned & in-progress work orders capitalize as WIP (inventory asset); completed work orders book to COGS. Posts to the GL once QuickBooks is connected.

Move an expense through Draft → Submitted → Approved → Reimbursed with the › action. On Approved it posts a journal entry — Dr the category's expense account, Cr Cash (company card / cash) or A/P (personal, owed back to the employee) — so it appears in the General Ledger and the QuickBooks export. Stored per browser under the ERP connection.

Hand-keyed entries post to the ledger alongside the auto-generated ones and flow into every statement and the QuickBooks export. Each must balance (debits = credits). For opening balances, debit/credit the real accounts and offset to Opening balance equity.

Every journal line touching Cash & bank appears here. Tick the ones shown on your bank statement. Cleared balance = opening + ticked items; when it equals the statement's ending balance the difference is $0.00 and you can finish. Uncleared items are outstanding deposits/cheques not yet on the statement. Nothing here changes the ledger — reconciliation only records what has cleared the bank.

Computed from the ledger: tax collected is the credit side of the GST/HST payable account (output tax on sales), input tax credits are the debit side (recoverable tax you paid on purchases and expenses). Net tax = collected − ITCs; a positive figure is remitted to CRA, a negative figure is a refund. Line 101 (sales) is informational. Cannabis excise duty is separate and tracked in its own account — not part of GST/HST.